CaptureMotion Ltd ("we", "us", or "our") is committed to protecting the privacy and confidentiality of personal data. This Privacy Policy outlines how we collect, use, store, and protect your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to all business clients, suppliers, website visitors, and any third parties with whom we interact in the course of providing photography and video production services to businesses.

We are a limited company registered in England and Wales under company number 15425972. Our core business is the creation of professional photo and video content for companies’ websites, social media platforms, and other marketing uses. We operate primarily in Cambridge, UK, and serve clients across a range of commercial sectors.

We may collect and process the following personal and business data:

A. From Clients:

• Full name and job title of contact persons

• Company name, address, and registration details

• Email address and telephone number

• Project briefs, contracts, and related communications

• Payment and invoicing details

B. From Website Visitors:

• IP address and browser information

• Website usage data (via analytics tools such as Google Analytics)

• Contact form submissions

We do not knowingly collect personal data from individuals for consumer or household purposes. We operate strictly as a business-to-business (B2B) service provider.

We process your data for the following lawful purposes:

• To provide, manage, and deliver photography and video services

• To issue quotes, invoices, and manage payments

• To communicate with you regarding projects and ongoing services

• For legal, accounting, and regulatory obligations

• To maintain business development and marketing communications (with consent where required)

We rely on the following lawful bases under the UK GDPR:

• Contractual necessity – to fulfil our contractual obligations to you

• Legitimate interests – in operating and growing our business

• Legal obligation – where required for compliance with UK law

• Consent – for sending direct marketing where prior opt-in is needed

All data is stored securely on encrypted devices and cloud-based services with industry-standard security measures in place. We retain data only as long as necessary for the purposes outlined above or as required by law.

We do not sell or trade your personal data. We may share data with the following trusted third parties, only as required:

• Accountants and legal advisors

• HMRC or regulatory authorities (if legally obliged)

• Cloud service providers (e.g. Google Drive, Adobe, Dropbox)

• Subcontractors or collaborators under NDAs for project fulfilment

All third parties are contractually required to keep your data secure and confidential.

Under UK data protection law, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate or incomplete data

• Request erasure of your data where applicable

• Object to or restrict data processing

• Request data portability (in some circumstances)

• Withdraw consent at any time (for marketing)

To exercise your rights, contact us at:
📧 dan@capturemotion.co.uk

If you're not satisfied with our response, you can complain with the Information Commissioner’s Office (ICO): https://ico.org.uk

We use cookies and analytics tools on our website to understand user interaction and improve our services. You can control cookie preferences via your browser settings.

We may update this Privacy Policy periodically to reflect legal or operational changes. The latest version will always be available on our website.

If you have any questions or concerns regarding this policy or your data, please contact:
📧 dan@capturemotion.co.uk
📞 07759 922520
📬 Registered office: 59 Mereside, Soham, Ely, Cambridgeshire, CB7 5EE